Harvard Medical School

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Senior Project Manager

at Harvard Medical School

Posted: 5/16/2019
Job Status: Full Time
Job Reference #: 1436889

Job Description

Auto req ID

Job Code
I0058P IT Project Manager IV

USA - MA - Cambridge

Business Title
Senior Project Manager


Salary Grade

Time Status

00 - Non Union, Exempt or Temporary

Additional Qualifications
  • Knowledge of Microsoft Office Suite, advanced Excel skills
  • Knowledge of information technology applications, processes, software and equipment
  • Highly specialized knowledge of a specific technology
  • Knowledge of advanced IT project management principles (e.g. Agile) and software
  • Demonstrated team performance skills, service mindset approach, and the ability to act as a trusted advisor
  • Attitude that supports an Agile working environment
  • Experience with Agile practices, and/or PMP certification a plus.
  • Experience with SaaS, and cloud-based solutions preferred.
  • Demonstrated ability to work with diverse businesses/industries.

Additional Information

We ask that interested applicants provide a cover letter and resume as one document with their application.

Please note:
  • Harvard University requires pre-employment reference and background screening.
  • Harvard University Information Technology is unable to provide work authorization and/or visa sponsorship.
  • This position has a 180-day orientation and review period.
Harvard offers an outstanding benefits package including:

Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.

Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.

Retirement: University-funded retirement plan with full vesting after 3 years of service.

Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.

Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.

Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services.

Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.

Join Harvard University Information Technology (HUIT) to assure Harvard’s leadership in IT!

More about HUIT:

Harvard University Information Technology (HUIT) is responsible for the strategy, planning, and delivery of information technology across the University.


To assure Harvard’s leadership in IT: We strive to make it easier for faculty, students, and staff to teach, research, learn, and work through the effective use of information technology.

  • User-focused
  • Collaborative
  • Innovative
  • Open

Campus Services

Pre-Employment Screening
Education, Identity

Job Function
Information Technology

Harvard University Information Technology

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Job Summary
Plan, conduct, and supervise the completion of complex information technology projects in a unit or department, requiring high levels of functional integration and involving multiple disciplines to be managed. May manage a number of projects and/or programs simultaneously.

Typical Core Duties
  • Responsible for assembling project team, assigning individual responsibilities, identifying appropriate resources needed, and developing schedules to ensure timely completion of project
  • Responsible for project discovery
  • Serve as expert regarding scope and project objectives, solution’s value and technology, as well as the role and function of each team member
  • Ensure work completion within schedule, budgetary and design constraints
  • Make decisions about analysis, design and testing; solve complex technical problems; and, when necessary, provide alternative methods for achieving goals
  • Work collaboratively with colleagues to leverage resources for successful project completion
  • Make independent decisions within the confines established by sponsors/business owners
  • Serve as primary contact with user groups and stakeholders
  • Leverage steering and executive committees for decision-making, change management, and communications
  • Absorb and leverage project related technology to ensure effective project management and collaboration
  • Advise unit/school regarding post project operations
  • Provide training to clients/staff
  • Apply Harvard University’s IT technical standards and best practices
  • Abide by and follow the Harvard University IT Code of Conduct

Basic Qualifications
  • Minimum of five years' post-secondary education and/or relevant work experience
  • Demonstrated cross-functional project management experience

Certificates and Licenses
  • Completion of Harvard IT Academy Project Management Foundations course (or external equivalent) preferred
  • PMP or other relevant certification and experience preferred, e.g., Scrum Master

Working Conditions
  • Work is performed in an office setting

Job-Specific Responsibilities
Harvard University Information Technology (HUIT) is a community of Information Technology professionals committed to understanding our users and devoted to making it easier for faculty, students, and staff to teach, research, learn, and work through the effective use of information technology.  We are recruiting an IT workforce that has both breadth in their ability to collaborate and innovate across disciplines – and depth in specific areas of expertise.  HUIT offers opportunities for IT professionals to learn and work in a unique technology landscape and service-focused environment.  If you are a technically proficient, nimble, user-focused and accountable IT professional who also connects with the importance of collaborating well in a team environment we are looking for you!
This position will support applications and systems within HUIT’s Administrative Technology Services’ Campus Services portfolio (HUIT-CS).  Campus Services is a collection of 12+ businesses that are essential to the day-to-day functioning of Harvard University. This position is part of a team responsible for IT services and projects for the entirety of the Campus Services portfolio.  The HUIT-CS team is a talented team of business and technical It professionals that demonstrate superb technical competency, delivering mission critical systems and ensuring the highest levels of availability, performance and security for the businesses we serve.  
Principal duties and responsibilities:
  • Work as a consultant and advisor to business leaders and members of their team in the context of IT project related activities.
  • Support all activities related to making the case for projects, and identifying the goals and expected business impact of projects.
  • Manage scope, estimates, staffing, third parties to bring assigned IT projects through all project phases to a successful “go live”
  • Ensure successful transition from project to operations
  • Provide communication on project status and updates as needed, to the various audiences that need the information.
  • Support the management of project budgets.
  • Ensure projects meet key HUIT requirements in security, usability, accessibility, etc.
  • Participate in the yearly HUIT-CS project pipeline planning efforts